BP-LINKS
summary
issue
Contracting, Temporary Staffing, SES… IT companies have a wide variety and large volume of contracts, and their contents are becoming increasingly complex. While development departments are demanding efficiency and speed, they are also faced with many problems, such as a decrease in personnel.
BP-LINKS provides solutions to these problems!
Main Features
Thanks to you, over 3500 companies have used it! EDI services specialized in purchasing operations for IT-related companies
Benefits of Introducing BP-LINKS
- Centralized management of technicians from partner companies
- Streamlining the monthly billing process
- Improved efficiency and shortened timeframes for order placement
- Paperless mailing/stamp cost reduction
- Establishment of a speedy project structure
- Improved management level and compliance
- Improved level of service to partners
- Preventing partner personnel from being released outside the company
Reduced IT company purchasing staff man-hours by 1/8!
BP-LINKS, a purchasing management system for IT companies, was developed in-house to improve the efficiency of our purchasing operations as an IT company.
Our purchasing management department has also realized a reduction in man-hours and costs for paperwork and management through the systemization. The reduced man-hours have enabled us to consider measures to acquire new partners and projects, and we are seeing benefits in various ways, including the elimination of manpower shortages and maintenance of relationships with partners.
Full support for complex purchasing and procurement operations for IT companies
Purchasing and procurement departments of IT companies have to conclude numerous contracts with a vast number of partner companies. Contract renewal periods and contract payments vary widely, and quotations and purchase orders are prepared and sent for each contract. BP-LINKS can be used not only internally but also by partner companies, and provides a series of functions to improve the efficiency of purchasing and procurement operations and solve various problems.
Support for a series of operations from quotation to billing and reimbursement
We handle a series of tasks related to purchasing operations for IT companies, from searching for partners with the necessary technology, requesting quotations, processing orders, and handling post-contract entry procedures, as well as acceptance inspection and billing at the end of the work.
Extensive track record
In 2013, we developed our own EDI system because we felt the limitations of using paper to place and receive orders from our partners. In response to requests from other companies in the industry, we released the on-premise version of this service, “BP-LINKS,” as a commercial version in 2014. The system has received high praise from users, who say that it has reduced their administrative work by more than 85%. We then launched this service in 2018 as a cloud version of “BP-LINKS”. The two services are now used by more than 3,500 companies in total and are widely used in the IT industry.
Case Studies/Use Cases
Case 1
About Us
Employees: 1,400
Partners: 170
Partner Personnel/month: 1,200
Orders/year: 4,000
issue
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Small number of purchasing staff. High utilization in billing reimbursement at the beginning of the month!
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There are many errors in the ordering process from the development site!
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The administrative workload for core partner companies with high order volumes is significant.
Effects of introduction
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Electronic billing settlement at the beginning of each month eliminates the need to give and receive invoices and improves administrative processing efficiency. The number of invoices has been reduced to about 1/8!
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Zero human errors, such as incorrect shipping when placing orders, incorrect amounts when making payments, and forgotten payments.
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Eliminates monthly invoicing for partners. Reduced workload for core partners.
Case 2
About Us
Employees: 2,000
Partners: 300
Partner Personnel/month: 1,000
Orders/year: 9,000
issue
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Contract paperwork took a long time and orders were placed last minute.
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Many dispatch contracts are complicated to manage
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Many partner personnel are leaving, and conversely, procurement is difficult.
Effects of introduction
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Paperless procedures with partners, eliminating mailings and reducing paperwork time by 50%.
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Reduced administrative costs for purchasing personnel because contract information is consolidated in the system
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Manage contract retention prospects and effectively utilize departing personnel on other internal projects.
Case 3
About Us
Employees: 130
Partners: 80
Partner Personnel/month: 200
Orders/year: 1,000
issue
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Store a large number of quotations, purchase orders, and contract forms in the office
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Manual registration of subcontracting expenses into accounting system
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Purchasing department is not aware of orders, resulting in unplaced orders and unpaid orders.
Effects of introduction
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Estimating, ordering, and billing reimbursement operations become paperless, eliminating the need for paper management. No stamps are required on the partner company side.
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Linking subcontracting expenses to the accounting system via CSV file. Significantly reduces input errors.
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Consolidation of ordering operations into the purchasing department for centralized management of ordering information for the entire company. Improved compliance and reduced burden on development sites.
BP-LINKS Features
Multiple contract types
We support creation contracting, SES, and temporary staffing contracts in software development.
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lump-sum contract
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strategic information system (SES)
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outsourcing
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worker dispatch
Compliance with relevant laws and regulations
Compliance with Various Related Laws and Regulations We comply with the management items and procedures stipulated in the Electronic Bookkeeping Law and the Subcontract Law, and we also comply with the legal requirements for order documents stipulated in worker dispatch contracts.
| Act on Preservation of Electronic Books |
Prevention of correction, deletion, and falsification of data without justifiable reasons |
|---|---|
| Act against Delay in Payment of Subcontract Proceeds, Etc. to Subcontractors |
Record of items viewed and confirmed by subcontractors, not just browser browsing |
| Temporary Staffing Services Law |
Clearly state the matters stipulated in the Worker Dispatching Act in the individual worker dispatch contract |
Linkage with various external systems
It is possible to import data files from other systems, such as monthly operating results, department and project masters, and calculate monthly billing amounts. In addition, the finalized billing data can be exported as a file format, making it possible to link the billing data to an existing accounting system.
system configuration
Provided as on-premise software. You can use the software in your own environment.
List of Functions
Practical support functions
In addition to the main functions such as quotation, order receipt/placement, and billing, the system also includes more practical and detailed functions. Many useful support functions are implemented for daily operations, such as a function that allows partner companies to register proposal personnel in advance, and a function that sends alert e-mails to project owners whose contracts need to be renewed.
| Main function name | functional overview |
|---|---|
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Quotation procedures |
Ability to present quotation conditions to partners and receive quotations |
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Ordering Procedures |
Ability to register contract details according to contract type and process orders and subcontracts to partners |
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Provisional Ordering Procedures |
Function to place provisional orders under certain conditions in the absence of the decision maker |
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acceptance procedures |
Functions to perform acceptance inspection procedures based on various contracts |
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Expense Confirmation |
Ability to register and check individual expenses incurred by partners during work |
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Partner Information Management |
Ability to manage partner and factor performance |
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billing procedures |
Function to confirm and finalize the invoice amount created based on the movable results. |
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Accounts payable data output |
Ability to extract accounts payable expenses in accordance with contractual payment site |
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